UNITED NATIONS DEVELOPMENT PROGRAMME
VACANCY ANNOUNCEMENT NO UNDP /SC /2007/014 UNDP
Post Title : Administrative Assistant / TOKTEN
Organization : UNDP / Civil Service Agency (CSA)
Post Level : Service Contract (SC – 5 min)
Duty Station : Monrovia , Liberia
Duration : Initially six months (Renewable)
Start Date : Immediately
Date of Issue : 13 September 2007
Closing Date : 27 September 2007
This vacancy is open to applicants of either sex. Preference will be given to equally qualified women candidates.
Background:
A capacity building support project titled “Transfer of Knowledge Through Expatriate Nationals (TOKTEN)”, signed between the Liberian Government and the United Nations Development Programme (UNDP), on 27 June 2006 is now operational.
To coordinate the activities of the TOKTEN Programme, the Project Implementation Committee (PIC) of the TOKTEN Programme is seeking applications from qualified Liberians for the post of Administrative Assistant.
Duties and Responsibilities:
Under the supervision of the Project Coordinator, the Administrative Assistant will perform the following tasks.
- Oversee the procurement and administration of TOKTEN Project logistics and supplies; follow-up with vendors for speedy delivery, and ensure that goods are received in good condition, properly maintained and accounted for.
- Oversee the maintenance of the installations, equipment, premises and furniture of the Office that host the project, including assessing their cost effectiveness to advise management of their replacement, supervise all maintenance staff and maintain updated inventory of office equipment, furniture, vehicles and supplies. Identify obsolete items in the inventory and advise Project Coordinator on appropriate administrative action.
- Attend all internal administrative related meetings held under the project and other forums as may be requested by the Project Coordinator.
- Ensure availability, efficient deployment and regular maintenance of the project equipment, including vehicle (s), generator (s), computers, and other equipment for operational purposes.
- In line with approved workplans and specific request of the Project Coordinator, liaise with UNDP and other development partners on administrative and financial issues and to ensure timely payment of salaries and travel documents for TOKTEN staff.
- Perform other tasks and responsibilities as may be assigned by the Project Coordinator.
Qualification, knowledge and experience:
Candidates must possess:
- An Associate Degree in administration or social science, or equivalent.
- Demonstrate adequate administrative skills, including computer literacy in at least Microsoft Word, Excel, PowerPoint, and the internet research.
- Five (5) or more years of administrative experience in a reputable organization.
- Good communication, client service and interpersonal skills.
Must be a Liberian
Email application to this vacancy should be sent to vacancies.lr@undp.org . Please insert Vacancy Announcement Number in the Subject of the email or written application. Applications without the Vacancy Announcement Number or with the incorrect Vacancy Announcement Number will not be accepted. Attach photocopies of qualifications (i.e. technical certificates and academicals) and a one-page cover letter indicating your interest and suitability for the position.
Please note that applications received after the closing date will not be considered. Only short-listed applicants will be contacted for a written test followed by an interview.
Please forward all written applications to:
Deputy Resident Representative (Operations)
Attention: HR Unit
United Nations Development Programme
Simpson Apartment, Mamba Point
Monrovia , Liberia
cc: All UN Agencies and UNDP Programmes/Projects and All Counties
Note: All applications/queries must be addressed to: vacancies.lr@undp.org
Also you can download the P11 Form here
UNDP Liberia