UNDP Liberia

UNITED NATIONS DEVELOPMENT PROGRAMME
VACANCY ANNOUNCEMENT NO UNDP /SC /2007/06 UNDP

Post Title : Finance Assistant
Organization : Service Centre - UNDP
Post Level : Service Contract (SC-6)
Duty Station : Monrovia
Duration : One year (Renewable)
Start Date : 15 June 2007
Date of Issue : 29 May 2007
Closing Date : 5 June 2007

This vacancy is open to applicants of either sex. Preference will be given to equally qualified women candidates.

Background:

Within the framework of overall UNDP Liberia country office operations, the Service Centre provides services to UNDP Programmes, client donors and implementing partners and therefore works closely with the Programme, Operations, Policy and Strategy Units of the UNDP Country Office. The Service Centre is composed of Procurement, Human Resources, Programme Financial Management, Programme, Supply and Logistics, Donor Reporting and Implementing Partner Capacity Assessment. Within the current programme portfolio of the Country Office, the Service Centre supports: the DDRR programme ,Community Based Recovery - CBR- (support to rural communities in the restoration of their livelihood and Small Arms Control and Community Micro Disarmament, the Global Fund (emergency procurement and supply management of drugs World Bank financed projects, and the Governance (support to several ministries and public institutions) and other core and non core projects.

ORGANIZATIONAL CONTEXT:

Under the supervision of the Service Centre Manager, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects' staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery

Responsibilities and Tasks:

1. Establish or fine tune financial procedures: e.g. receipts, payments, disbursements and bookkeeping, filing procedures within the Service Center.

2. Ensure that financial procedures in place comply with the financial/accounting and procurement requirements of the Service Center.

3. Ensure an efficient financial flow process and timely payments of the goods and services required for the implementation of the project activities

4. Prepare detailed budget information of the Service Center approved components

5. Follow up on the budget execution

6. Prepare budget revisions, as required and maintain updated the projects information in ATLAS

7. Establish a reporting system for internal and Service Center needs and prepare periodic reports as required

8. Prepare project financial reports in compliance with the Service Center requirements and the periodic Disbursements Requests to be submitted to the Service Center for the replenishment of the any advances to projects.

9. Analyse and provide reasons for the budget variances between the actual and budgeted expenditures.

10. Monitor the financial performance of the supply management systems/procurement

11. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

" Proper control of the supporting documents for payments and financial reports for DEX projects; approval of vendors; preparation of all types of vouchers for management projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers for management projects; Pay Cycle and payment execution.

" Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed

" Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

" Presentation of information on the status of financial resources as required.

" Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.

" Management of cash receipts and petty cash.

" Maintenance of the proper filing system for finance records and documents.

Education: Bachelor degree in Accounting, Management, Public Administration or
Related field

Experience: 3 to 5 years of relevant finance experience at the national or international level is required. Experience in the usage of
computers and office software packages (MS Word, Excel, etc)
and knowledge of spreadsheet and database packages,
experience in handling of web based management systems

Language Requirements: Fluency in English

E-maill application to this vacancy should be sent to vacancies.lr@undp.org. Please insert Vacancy Announcement Number in the Subject of the email or written application. Applications without the Vacancy Announcement Number or with the incorrect Vacancy Announcement Number will not be accepted. Attach photocopies of qualifications (i.e. technical certificates and academicals) and a one-page cover letter indicating your interest and suitability for the position.

Please note that applications received after the closing date will not be considered. Only short-listed applicants will be contacted for a written test followed by an interview.

Please forward all written applications to:

Deputy Resident Representative (Operations)
Attention: HR Unit
United Nations Development Programme
Simpson Apartment, Mamba Point
Monrovia, Liberia

cc: All UN Agencies and UNDP Programmes/Projects and All Counties

 

Note: All applications/queries must be addressed to: vacancies.lr@undp.org
Also you can download the P11 Form here