UNDP Liberia

UNITED NATIONS DEVELOPMENT PROGRAMME
VACANCY ANNOUNCEMENT NO. UNDP/SC/2006/019
Date of Issue: 13 September 2006
Closing Date: 27 September 2006

Post Title : Supply Assistant

Organization : Service Center/UNDP

Duty Station : Monrovia, Liberia (with regular travel up country)

Duration : Six (6) months initially with possibility of renewal

Type of Contract : Service Contract (SC-6)

JOB SUMMARY
Under the overall supervision of the Procurement Specialist and the direct supervision of the Senior Logistics Officer, the Supply Assistant will be responsible for the Warehouse and the Warehouse Workers, the Inventory Control Unit, the coordination of all in and outgoing shipments and receiving, documenting and distributing supplies in the mission.

Key Tasks

• Plan and manage the receipt of goods from international and local suppliers;

• Manage short and long-term storage facilities for incoming consignments based on shipment pre-advice and documentation forwarded by the Procurement Unit of UNDP;

• Record the receipt of all deliveries, verifying completeness through document matching;

• Ensure generation of receiving reports by appropriate staff for all consignments;

• Manage the timely delivery of all vendor invoices and applicable documents to Procurement Unit for vendor payment processing;

• Coordinate transportation with the Transport Officer for deliveries to receiving units;

• Supervise the warehouse stock control, making regular inspections and providing monthly reports on current stock status;

• Engage and supervise casual labour as required for the loading/unloading and storing of UNDP shipments;

• Ensure all assets are recorded, tagged and logged, monitor all asset movements;

• Coordinate and plan the activities of Asset Trackers;

• Manage the distribution of all communication equipment to UNDP staff; and

• Perform any other tasks assigned by the supervisor.
ESSENTIAL QUALIFICATION, KNOWLEDGE & EXPERIENCE

* A minimum of an Associate Degree in a related field;

* 5 to 6 years of progressive experience in Procurement and logistics; Previous experience in working with a UN Organization or an International NGO is plus;

* Must be physically fit to perform field mission in rough terrains;

* Experience in the use of computers and office software packages (MS Word, Excel, etc);

* Excellent written and oral communication skills, good interpersonal and supervisory skills and team player;

* High sense of confidentiality and good judgement;

* Ability to take initiatives for pre-emptive measures and most efficient and effective approach to achieve results; and

* Highly motivated, flexible and capable of working under pressure.

This vacancy is open to applicants of either sex. Preference will be given to equally qualified women candidates.

Email application to this vacancy should be sent to vacancies.lr@undp.org. Please insert Vacancy Announcement Number in the Subject of the email or written application. Applications without the Vacancy Announcement Number or with the incorrect Vacancy Announcement Number will not be accepted. Attach photocopies of qualifications (i.e. technical certificates and academicals) and a one-page cover letter indicating your interest and suitability for the position.

Please note that applications received after the closing date will not be considered. Only short-listed applicants will be contacted for a written test followed by an interview.

Please forward all written applications to:

Deputy Resident Representative (Operations)
Attention: HR Unit
United Nations Development Programme
Simpson Apartment, Mamba Point
Monrovia, Liberia

cc: All UN Agencies/ UNDP Projects/Programmes in Liberia

 

Note: All applications/queries must be addressed to: vacancies.lr@undp.org
Also you can download the P11 Form here