UNDP Liberia

The DDRR Package is a unique customised package developed on site at the Joint Implementation Unit (JIU). This package was developed in one year, customised to meet all the DDRR Programme needs. Presently, the package is managing more than half a million records with five different profiles. This comprehensive package is used by more than 20 staff members of various units like the Data Entry section, Monitoring and Evaluation (M & E), Reintegration and Formal Education in real time mode in the intranet. The software is also customised to be able to cover other parts of the country where UNDP has its field offices. This software is able to cover all the field offices in real time mode from the UNDP Liberia Country Office. The central database is controlled from the JIU from where regular updates to the UNDP CO and backups are taken regularly. The software is also compatible with graphical displays like Ex-Combatants photos and reports with photographs. The software has a detailed table that displays detailed information on all weapons collected during the disarmament phase.

This database package was developed to enable the Finance Unit of the Global Fund Programme to respond to the needs of the sub recipients in time and to generate reports on activities, requests, and disbursements in “one click”. Before the implementation of this package the Finance unit was using MS Excel to keep track of the work. The implementation of this software had enabled the unit to collect the information from the sub recipients in the intranet and store it in the central database and to produce various reports according to the requirements. This database has 3 different profiles for different activities i.e. 1) Administrator to control the entire operation of the software 2) Request entry profile to enter just the requests received from the sub recipients 3) and the Disbursement profile which is used only by the finance person who enters the disbursement reports from the sub recipients. This is an intranet and internet-based solution, which was developed according to the specific needs of the unit. This is extended through a static IP function on the Internet.

The procurement pipeline database application was developed to meet the needs of the DEX procurement department. This is a network-based package, which has the ability to connect all the programmes into one central database with user access profiles. The programmes will be able to put in their requests using their login IDs which will be directed to the procurement department from where consolidated reports can be generated by programmes and by products requested collectively by all the programmes. This solution simplifies the work of chasing the requests from time to time. All the activities from the point of request entry to payment to the vendors are automated and can be tracked down with a transaction serial number to know the status of the request at any point of time in the procurement pipeline. This software minimises the requirement of the manual methods.

This database solution was developed to maintain the information about the Civil Society Organisations (CSO’s) in Liberia. This database is an intranet as well as internet-based solution, which can be accessed from anywhere. This software has 3 different profiles, which are used to allow the data entry clerks to enter the CSO information inside the central database and the strategic management to prepare reports from the information collected into the database and the administrator to control the entire operation of the database. The software does not collect just the entries alone but it can also process hand- written documents, which are provided by the CSO’s in PDF format. These PDF files can also be accessed along with the records online. This makes it easier for any user to easily pull out the original document corresponding to the record, which is manually signed by the presenter of the information for the database entry.

Drug Management Software Development For the National Drug Service (Global Fund Programme)

This database was developed to build the capacity of the National Drug Service (NDS) to enable the Organisation to track the movements of the drugs and provide services to the various sub recipients of the Global Fund Programme. The software has the capability to connect the programmes involved in the Global Fund Programme to access the information inside the central database maintained in the UNDP CO through internet in real time and raise the Purchase Order for the drugs that are stored for the programmes at NDS. On the other end at NDS, the inventory is updated online to keep all the programmes informed about the stocks on real time. Once the programmes raise the PO, the distribution lists are made at NDS and the software is updated automatically once the drugs are delivered. This enables the projects to get reports on various stock levels of their drugs online. Also the Principal Recipient is also enabled to prepare reports online. The software is specifically tailored for meeting the needs of the Global Fund drug distribution. Automatic expiry alerts for the drugs is one of the specialties of this package.

Asset Tracking System

This is another unique and tailored product for the DEX Service Center, to keep track of all the assets of the UNDP to various programmes, partners and non-government organizations. This asset-tracking database is useful in locating assets and custodian information of the asset at any point of time. This solution is developed in intranet and internet environment, which in the near future will be accessed from different parts of the country. The central database will be located in the UNDP CO and all the other stations will have read and write access into the database to maintain the assets from their locations. The system is capable of generating automatic alerts to alert the administrator of the software to take necessary action on the conditions of the assets. Reports from various locations are special features of this package.